PrivacyPolicy.

Last updated May 2026

1. Overview

Clubhouse Edina LLC (“Clubhouse Edina,” “we,” “our,” or “us”) is committed to protecting the privacy of our members, applicants, and website visitors. This Privacy Policy explains what information we collect, how we use and protect it, and the choices you have regarding your personal data.

By using our website or applying for or maintaining membership at Clubhouse Edina, you agree to the collection and use of information as described in this Policy. This Policy applies to information collected through our website, membership application process, and day-to-day club operations.

2. Information We Collect

We collect information you provide directly to us, information generated by your use of our facilities, and certain information collected automatically through our website.

Information you provide:

• Full name, email address, phone number, and mailing address
• Professional information including employer, title, and LinkedIn profile (if provided)
• Payment and billing information (processed securely through our payment processor)
• Membership application responses, referral information, and communications with our team
• Guest information you provide when registering a visitor
• Feedback, reviews, or event registration details you submit

Information generated through facility use:

• Access logs recording entry and exit times
• Room or simulator reservations and usage history
• Food, beverage, and hospitality transactions
• Security camera footage recorded in common areas (see Section 7)

Information collected automatically via our website:

• IP address, browser type, and device information
• Pages visited, time on site, and referring URLs
• Cookie and similar tracking technology data (see Section 8)

3. How We Use Your Information

We use the information we collect for the following purposes:

• Membership administration: Processing applications, managing your account, and communicating about your membership status.
• Facility operations: Managing reservations, access control, and the day-to-day services we provide to members.
• Billing and payments: Processing dues, charges, and refunds securely.
• Communications: Sending you updates about your membership, event invitations, important policy changes, and – where you have opted in – promotional messages about Clubhouse Edina offerings.
• Safety and security: Maintaining a safe and secure environment for all members, guests, and staff.
• Legal compliance: Meeting our obligations under applicable law, responding to lawful requests from government authorities, and enforcing our Terms and Conditions.
• Service improvement: Understanding how our facilities are used in order to improve the member experience.

We do not sell your personal information to third parties. We do not use your information for automated decision-making that produces legal or significant effects without human review.

4. Sharing Your Information

We do not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

• Service providers: We work with trusted vendors who assist us in operating our business – including payment processors, email platforms, and access control systems. These vendors are contractually required to protect your information and may not use it for their own purposes.
• Legal requirements: We may disclose information when required by law, subpoena, court order, or governmental authority, or when we believe disclosure is necessary to protect the rights, property, or safety of Clubhouse Edina, our members, or the public.
• Business transfer: In the event of a merger, acquisition, or sale of substantially all of our assets, member information may be transferred as part of that transaction. We will notify affected members by email prior to any such transfer.
• With your consent: We will share information for any other purpose only with your explicit prior consent.

5. Data Retention

We retain your personal information for as long as your membership is active and for a reasonable period afterward to comply with our legal obligations, resolve disputes, and enforce our agreements. Specifically:

• Active member records are retained for the duration of membership plus 5 years.
• Payment and billing records are retained as required by Minnesota and federal tax law (generally 7 years).
• Security camera footage is retained for 30 days unless required for an ongoing investigation.
• Website analytics data is retained in aggregate form for up to 24 months.

You may request deletion of your personal data as described in Section 9. Note that we may be required to retain certain records regardless of a deletion request.

6. How We Protect Your Information

We implement commercially reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, disclosure, alteration, or destruction. These include:

• Encryption of payment data in transit and at rest via PCI-compliant payment processors.
• Restricted staff access to member records on a need-to-know basis.
• Secure physical access controls at our facility.
• Regular review of our data handling practices.

No method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee absolute security. In the event of a data breach that affects your personal information, we will notify you as required by applicable Minnesota law.

7. Security Cameras

Clubhouse Edina operates security cameras in common areas of our facility for the safety and security of members, guests, and staff. Cameras are not placed in private offices, restrooms, locker rooms, or any area where members have a reasonable expectation of privacy. Camera footage is accessible only to authorized Clubhouse Edina personnel and, where legally required, law enforcement.

8. Cookies and Website Tracking

Our website uses cookies and similar tracking technologies to improve your browsing experience and understand how visitors interact with our site. The types of cookies we use include:

• Essential cookies: Required for the website to function properly. These cannot be disabled.
• Analytics cookies: Help us understand how visitors use our site (e.g., pages visited, time on site). Data is collected in aggregate form.
• Preference cookies: Remember your settings and preferences across visits.

You may control cookie preferences through your browser settings. Disabling certain cookies may affect the functionality of our website. We do not currently respond to “Do Not Track” signals, but we do not use tracking for advertising purposes.

9. Your Rights and Choices

You have the following rights with respect to your personal information:

• Access: You may request a copy of the personal information we hold about you.
• Correction: You may request that we correct inaccurate or incomplete information.
• Deletion: You may request deletion of your personal information, subject to our legal retention obligations.
• Opt-out of marketing: You may unsubscribe from promotional emails at any time by clicking the unsubscribe link in any marketing email or by contacting us directly.
• Data portability: You may request a copy of your data in a commonly used electronic format.

To exercise any of these rights, please contact us using the information in Section 11. We will respond to all requests within 30 days. We may require verification of your identity before processing certain requests.

10. Children’s Privacy

Clubhouse Edina is a private professional club intended for adults 18 years of age and older. We do not knowingly collect personal information from individuals under the age of 18. If you believe we have inadvertently collected such information, please contact us immediately and we will take steps to delete it.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will notify active members via email at least 14 days before the changes take effect, and we will update the “Last updated” date at the top of this page. We encourage you to review this Policy periodically.

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Privacy Questions or Requests
To exercise your privacy rights or ask questions about this Policy, please contact us at hello@clubhouseedina.com. You may also reach us in person at our facility in Edina, Minnesota.